Please read below, our policies for accessibility, harassment, privacy, and covid/ health.
Public Health Policy
(updated 27 December 2023):
The latest epidemiological evidence suggests that the Covid-19 Pandemic is largely behind us, and the World Health Organization ended the emergency status in May 2023, but the virus itself certainly still poses a notable risk, especially to large gatherings. Therefore, for now, as an convention which draws folks from over twenty countries around the world, we are planning to maintaining a minimum degree of public health best practices as recommended by the World Health Organization
Here are the things we’re doing and requiring to minimize risk and maximize reward for NecronomiCon 2024:
1. By attending this event you assume the risk of being exposed to COVID-19 and other publicly transmissible diseases.
2. We are strongly encouraging mask-wearing for ALL attendees, guests, and staff while indoors and, as we did in 2022, will make KN95 masks readily available. The only exceptions to this, apart from being outside, is for speakers or presenters who are distanced from their audience, or staff who need to be clearly heard and are also distanced. The only other exception will be during the very few events where eating or drinking will occur.
Masks are well-documented to be effective (though not perfect) at decreasing the spread of Covid and all its variants. Given the rate at which variants are overcoming other tactics (vaccines and testing), we feel very comfortable asking this one small thing of all our attendees – balancing what some might view as the inconvenience of masking with the far greater worry of risk of causing serious sickness and death.
3. We will provide visible stickers for folks who wish to show how comfortable they are with proximity to others.
4. We are still strongly recommending updated vaccinations for all attendees, guests, and staff – but recognize there are some valid reasons for exception to this. We also recognize that vaccines aren’t foolproof against Covid, but they still help your (and our collective) odds greatly, even if you’ve already contracted Covid and have some resulting immunity.
5. Our meeting space partners and our own staff will provide ready access to hand-sanitizer. Though they don’t provide so much protection against SARS-CoV-2, they do provide good protection against other transmissible pathogens.
6. Rapid testing is also still recommended, PCR testing all the more so. Rapids aren’t as effective, given the current variants, but we do recommend folks continue to test before traveling, as recommended by CDC/WHO and required by many travel and international agencies.
We understand that even the wearing of masks may be unacceptable for some (frankly, for reasons we can’t understand). This year, it’s an option – but one we highly encourage out of respect for all members of our small community, especially those who want to attend but are at greater risk from exposure to things like Covid. We’d rather make this a safer event and welcome you this year and in future years. Personal inconvenience is a small price to pay for public health
“May such epidemicks be few & far between!” – HPL to Frank Belknap Long, 20 February 1929
NecronomiCon Providence strives to be welcoming of all member of the Weird community, regardless of ability, and plans all our events to be as physically inclusive as possible. We consider this inclusivity to be an important part of our convention’s success, and value any feedback on this matter.
At its core, NecronomiCon Providence is an academic conference (wrapped in a festival) which encourages open discussion and healthy, respectful dialogue, and seeks to consider all views on a matter, with no sacred cows (including Lovecraft). It is also a place that is determined to be welcoming of all fans and practitioners of Weird fiction, art, and academia – regardless of ethnicity, creed, religious background, political background (barring Nazis – they can GTFO), gender and sexual identity or orientation, fandom, etc.
We do not tolerate harassment in any form. This includes, but is not limited to: physical assault, verbal harassment, sexual harassment, stalking, unwanted physical contact, unwanted advances, or inappropriate photography (i.e. where the subject feels they are being stalked, exploited, degraded, or disrespected).
Harassment is defined by the victim.
If it is determined – either by observation or by complaint – that an individual or group has harassed another attendee, any or all of the following things may occur:
That individual or group may be:
1. Warned to cease the harassing behavior;
2. Asked to leave the convention, or;
3. Banned from the convention outright.
For your own safety, if you feel that you are being harassed please report your problems to us as soon as possible. If you cannot find a staff, crew, or volunteer member to assist you, please go to the information desks located near registration or near the entrance to the various convention rooms. Please report to us before taking matters into your own hands (such as personally confronting the aggressor).
(WITH HUMBLE APOLOGIES, we acknowledge largely stealing much of this well-stated text and spot-on policy from Denver Comic Con)
The greater Weird Community (Lovecraftian, Magical Realism, Cosmic Horror, etc, etc) is a small but growing one, and we work hard to make our corner of it one that is inclusive of all. It is crucial that all guests and attendees treat each other with the same respect and deference with which we’d all individually like to be treated.
In other words, BE NICE, or we’ll feed you to the shoggoths in the basement of the Biltmore!
Please note that your presence at the convention may subject you to photography or videography by our staff, attendees, and press journalists or filmmakers.